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Technology In Practice

Tips For Teaching w/Technology

Google Classroom: BC Middle School 2021-2022

For the 2021-2022 school year, all Middle School BC Google Classrooms will be required to have:

  • A standardized Class name (following the "Classroom Name Style Guide" found on this page)
  • A recurring Zoom link (created through the Zoom website, and also added to the Zoom Link Master Doc) at the top of your Google Classroom in a “Zoom Link” Topic
    • Instructions for how to set up this link can be found here
  • Your respective department chair added to each of your Google Classrooms as a co-teacher
  • Learning Services (bclearningservices@berkeleycarroll.org) added as a co-teacher to your Google Classroom (new - this now only applies to Humanities, Math, Science & Spanish classes) 
    • If you are unsure of how to add a co-teacher to your Google Classroom, see “Google Classroom: Additional Tips” on this page
  • Topics organized by Class Unit, (or otherwise determined by your respective department).
  • All Classwork posted within a Topic
  • Suggested: An 'Important Class Documents' Topic at the top with any materials that students might need to access throughout the year (you might not need, or have this for your class!) This could also be something like an ongoing document, or journal that you don't want your students to have to search for.

Posting Guidelines 2021-2022:
  • All Assignments (and corresponding Materials) will be posted by 4pm EVERY school day. If you anticipate this being a problem, posts should be scheduled to post by 4pm. Suggested: Project & post the assignment in real-time with your class - this is a great time to go over assignment expectations.
  • All Assignments should be expected as DUE at the start of each class (due dates should be assigned as the day you have that class, WITHOUT specific due times). For ANY exceptions (such as music, or artwork that needs to be gone over by the teacher before class), work should be made due at 8:30am. This must be verbally confirmed with students so expectations are clear.
  • Paper v. Electronic Submission Expectations: 
​​​​​​​We are so excited to have more in-person learning opportunities this year! Because of this, we're sure you will be requiring many more physical submissions (versus digital, and exclusively through Google Classroom.) We hope this will reduce many different types of issues. If you are only requiring paper submission of an assignment, you must still:
  • Create a Google Classroom post for the assignment, following all posting best practices
  • Make the submission requirements an explicit instruction. In the directions, state (for example) "You will turn in the paper worksheet that you received in class today."
  • Make a digital copy available through Classroom - if there is a student who is asked to quarantine, they will not be able to turn in the paper submission and need an easy, alternate way to submit the assignment
  • Supply the paper copies yourself during class - don’t assume students have a printer
     
To set up your Google Classroom:

  • Navigate to Google Classroom
  • Click the 'plus' icon, and then "Create class"

  • Name your class the following way (if you are unsure how to name your specific Class, visit the 'Classroom Name Style Guide' tab on this page).

  • Click "Create"

Not sure how to name your Classroom? Follow this guide for your Department & Section:
When you are creating your Google Classroom & this screen pops up...
Look at the examples below for naming Classrooms in different subjects:

(Subjects with a * may have deviations)

Humanities
Science
Math
Spanish
Art
Performing Arts
Music*
PE*
Advising*
Other (Digital Essentials; ARCC; Executive Functioning, Health)

HUMANITIES:

Class Name: Humanities

Section Name: 5-1

Subject: (leave blank)

Room: (leave blank)


SCIENCE:

Class Name: Science

Section Name: 5-1

Subject: (leave blank)

Room: (leave blank)


Class Name: Science Webinar

Section Name: 5th Grade

Subject: (leave blank)

Room: (leave blank)


MATH

Class Name: Math

Section Name: 5-1

Subject: (leave blank)

Room: (leave blank)


SPANISH

Class Name: Spanish

Section Name: 5-1

Subject: (leave blank)

Room: (leave blank)


ART:

Class Name: Art

Section Name: 5-1

Subject: (leave blank)

Room: (leave blank)


PERFORMING ARTS 

Classes include - Theatre, Dance, Debate

Class Name: Theatre

Section Name: 7th Grade

Subject: (leave blank)

Room: (leave blank)


MUSIC:

Class Name: Choir

Section Name: 8th Grade

Subject: (leave blank)

Room: (leave blank)


Class Name: Flute

Section Name: (Grade/Teacher) 5th Grade/Cooke

Subject: (leave blank)

Room: (leave blank)


Class Name: Violin/Viola

Section Name: (7th Grade/Mollica)

Subject: (leave blank)

Room: (leave blank)


PE:

Please create different Google Classrooms for the different "groupings" of Classes you will teach together

Class Name: PE

Section Name: 5-1, 5-2, 5-3

Subject: (leave blank)

Room: (leave blank)


ADVISING:

Class Name: Advising/Homeroom 5-2

Section Name: (Advisor's Names) Aronofsky/James

Subject: (leave blank)

Room: (leave blank)


DIGITAL ESSENTIALS; ARCC; EXECUTIVE FUNCTIONING; HEALTH:

Class Name: Digital Essentials

Section Name: 5-1

Subject: (leave blank)

Room: (leave blank)


Class Name: ARCC

Section Name: 5-1

Subject: (leave blank)

Room: (leave blank)


Class Name: Executive Functioning

Section Name: 5-1

Subject: (leave blank)

Room: (leave blank)


Class Name: Health

Section Name: 7-1

Subject: (leave blank)

Room: (leave blank)

This is how you should post your class Zoom link in Google Classroom. Your Classroom will have a Topic called "Class Zoom Link" just for this post. 
Remember, links will also exist in Google Calendar, but this is a good back-up, and it is important that you post it the same way as others in your grade level, department, and Middle School as a whole.

Structure:
-POST AS A MATERIAL
(this is not an Assignment, and should not change throughout the school year, as you will be setting up one recurring meeting with only one Zoom link)
-TITLE YOUR POST (please follow this naming structure)
-ZOOM LINK
-MEETING ID & PASSCODE (please follow the naming structure below)
-OPTIONAL: WHEN THE CLASS MEETS (please follow the naming structure below)

Example:
(Title Your Material): Class Zoom Link (for all classes)
https://berkeleycarroll.zoom.us/j/91853291304?pwd=WnJhNWZSYkNTckVWKzZhOUNyQ2c1UT09
Meeting ID: 918 5329 1304 Passcode: 384195
Every Wednesday, 10:00AM


Creating Your Topics in Google Classroom:

  • Click "Create" & then "Topic"


  • Create a Topic Called "Class Zoom Link"?

  • Suggested: Create additional Topics called:
    • 1. "Important Documents"
      • This would be for any documents you think your students might refer to throughout the school year. If you don't have any, skip this one!
    • 2. "Unit 1" (and Unit 2, Unit 3, etc.)
      • You can add names to your Units if you have them, ex. "Unit 1: Fractions" "Unit 2: Electromagnetic Energy") 
    • 3. "Just For Fun" or "Additional Resources" at the bottom
      • This is a topic for anything that you want to keep in your Classroom for fun, or for students look at on their own time, BUT that you don't want them to have to scroll past every time
  • ​​​​​​​Now DRAG your Topics so that they are in the above order (Class Zoom Link; Important Documents; Units; Just For Fun)

Below, see instructions for:

1. Adding a Co-Teacher/Chair/Learning Services to your Classroom
2. Customizing Google Classroom Email Notifications
3. Archiving a Classroom From a Previous Year
4. Customizing your Stream Settings
5. Google Guardian Settings
6. Scheduling Posts
7. Reusing a Google Classroom Post For A Different Class
8. Posting an Announcement to More Than One Classroom

1. Adding a Co-Teacher/Chair to your Classroom:
  • Make sure you are on the "People" tab
  • Click the 'Add Person' icon next to 'Teachers' (not 'Students'!)


2. Customizing Google Classroom Email Notifications:
To customize which emails you are getting (overall, and per individual class):
  • Click the three horizontal lines from your Classroom Home Page, to open the Menu

  • Scroll down to the very bottom of the Menu and Click on "Settings"

  • You can now customize WHICH POSTS you will receive email notifications for (this applies to every class you teach, OR are enrolled in)

  • To customize which CLASSES you are receiving emails for, scroll down to 'Class Notifications' and Toggle On/Off specific classes

  • You can always go back and change these settings!

3. Archiving a Classroom From a Previous Year:
To keep your Google Classrooms organized, you can 'Archive' old classes. Archiving is NOT deleting. It just goes away, so it isn't clogging up your Home Page of Classes! To Archive a class:
  • Navigate to your Google Classroom 'Home Page'
  • Click the three vertical dots on the Class you want to archive, and then Click "Archive" (Tip: You can also COPY a class from here! You might want to consider doing this before you Archive the Class, unless you want to start totally from scratch)

  • Click "Archive" again (remember, you don't want to do this unless it's a class you are no longer teaching)

  • If you do need to go back in and edit anything in an Archived class, Scroll down & Click on "Archived Classes" from the Classroom Menu

  • Then Click "Restore" in order to make changes, or edit an Archived class


4. Customizing your Stream Settings:
It is recommended that you customize your Stream Settings for each class. This is the ability for students to post, comment etc. on the Stream. Because we are STRONGLY advising that students use email, rather than Classroom this year for clarifying questions & correspondence about assignments, we recommend turning off the ability for students to comment, or post themselves on Google Classroom. To do this:
  • Click on the 'Settings' icon IN THE SPECIFIC CLASSROOM (not the overall Classroom Settings within the Menu)

  • Under 'General,' adjust the settings next to 'Stream'


5. Google Guardian Settings:
You will want to ensure that Google Guardian Settings are ON for your Class (exceptions for this may be 'special' Classrooms, such as Affinity Groups, that you KNOW you do not need guardians to receive notifications for. To turn them on:
  • Click on the 'Settings' icon IN THE SPECIFIC CLASSROOM (not the overall Classroom Settings within the Menu)

  • Toggle ON Guardian Summaries

  • You can now Click the 'Checkbox' that would turn on Guardian Summaries as a default option for ALL classes, or keep it Checked OFF & do it per class
  • Make sure to Click "Add class"


6. Scheduling Posts:
It can be helpful to SCHEDULE Assignments, especially if you think you will have trouble remembering to post something before 4pm, or you will not be able to post something right at 4! Please note that currently, it is not possible to schedule a post to more than one Classroom at once. Meaning, even if you have the SAME assignment to post for differerent classes, you have to follow the steps below by going into each of your different Google Classrooms, and scheduling them separately.
To Schedule an Assignment:
  • Prepare your Assignment, and click the DROPDOWN menu next to "Assign"

  • Click "Schedule"

  • Schedule your post (for sometime in the future) & Click "Schedule" again


 7. Reusing a Google Classroom Post In More Than One Class:
If you are posting the same Assignment, or Material to multiple Classrooms you can easily reuse the post once it has been created in one of your Classrooms.
  • Click “Create” as if you are making a new Post (the original post must already be created in another Classroom)
  • Select the Classroom you created the original post in, and then select the post you want to reuse. Then Click “Reuse” - make sure the “Create new copies of all attachments” box is checked!
​​​​​​​
  • Make sure the post details are correct, and then Click “Assign” like you would with an original Assignment. You can repeat these steps in as many Classrooms as you need!


8. Posting an Announcement to More Than One Classroom
You can post the same Announcement (this is just the Post that just goes into the Google Classroom Stream) into more than one Classroom simultaneously.
  • Write the Announcement in one of your Classrooms - BEFORE clicking “Post,” select the class dropdown menu above the Announcement box
  • Select which Classes you want to post the Announcement to. THEN Click “Post!”​​​​​​​ This will post the Announcement simultaneously to all of the Classrooms you selected.
​​​​​​​
 
It’s important to name, and describe assignments in a way that makes things clear for students, as well as parents and guardians who may be receiving email summaries. 

Title: CLEARLY name your Assignment and what is it (a worksheet, essay, quiz?)
Description: In the instructions, remember to be as explicit as possible since parents and guardians may be trying to understand this assignment as well
Due Date: The date students need to turn in the work (do not include a due time)
The Topic: Remember to file each post into a Topic
Final Details: Point Value; Rubric; Any added content (a corresponding video, link, or document)

Example of an Assignment Post:
(Expectations discussed during class and posted by 4pm)

 

 

Google Classroom does not make managing ongoing Docs easy! Any time something is submitted, or returned, the ownership can get messy & file management can get confusing. Try this new best practice for ongoing documents, which was a collaborative brainstorm between different teachers & departments. Thank you Ruby & Gwendollyn!
Note - this method does take some front-loading, because you will create the original Google Document for each student, and then share it with them so they have editing access. However, we think it will save you a lot of time chasing down, returning, and restoring ownership for every document.

STEP 1 (CREATE A SEPARATE DOCUMENT FOR EACH STUDENT):
  • Open Google Docs, and create a new document for one of your students. Make sure the document is clearly named with the student's name included. If there is anything you would like every document to say, or include, write it on this first doc (ex. below "7th Grade Humanities Reading Journal."

  • Then Share it with that student (one document for each student). Important! So other students can't access each other's documents, make sure that you are making it restricted to - "Only people added can open with this link."

  • Make sure the student is an "Editor" on the doc!

  • Now start making a Copy for each student in your section. Do this quickly by Clicking "Make a Copy" from the original document. Just make sure you are sharing each one with the correct student, they are Editors on the doc, and it is Restricted to "Only people with the link can open."

  • Continue making copies, and sharing them individually with each student, until you have made a new document for every student in your class!

STEP 2 (CREATE A MASTER DOC LINKING TO EACH DOCUMENT):
  • Now create one document with each student's name, and a link to their unique document. You can make a table, or something more simple like the example below!


STEP 3 (POST THE DOCUMENT WITH LINKED NAMES AS A MATERIAL IN GOOGLE CLASSROOM):
  • Suggested: Create a Topic in Google Classroom for the ongoing project (if it is something ongoing like a journal, name it appropriately, and put it as one of the "top" Topics," as students will be accessing it throughout the school year.)
  • Now post this is a MATERIAL in the Topic for this project. Students will be able to open the Material, and click on their link as an easy way to access their own document.
  • Remember - these will not live as Assignments to Turn In, because they are ongoing.
  • Recommended: Make your own folder with all of the student's docs in them - as they are not living as an "Assignment" in Google Classrooms, this is a faster way to look through, or find them all at once.
Take a look around this EXAMPLE Model Google Classroom to see a Classroom that we thought met all of the BC Middle Google Classroom expectations.
You'll have to join as a student to view it - don't worry, it's a class from last year without any students. You can always ask us to be removed from the class again!
To Join:
  • Go to google.classroom.com
  • Click the + sign in the top right-hand corner; Click "Join Class"
  • Enter the Join code: icsl22v

We suggest that you create a "Library Resources" Topic in each of your Google Classrooms. This is a quick way for your students to access things like:
  • Their specific grade Libguide
  • The Library Catalog
  • The Database Password page (necesssary for accessing resources off campus)
  • Anything specifically created, or helpful for your class!

Google Classroom: Best Practices 2021-2022

You can view our Google Classroom Best Practices document here !

Google Classroom Work Week 2021 Presentations